Adding a new item record to an already existing bibliographic record
It is possible to add a new item to an already existing bibliographic record. Unlike when adding a catalogue record from scratch, which involves creating both a bibliographic record for title information and then associated item records for the number of copies that are in the physical collection, this process involves finding an already existing bibliographic record and then attaching a new item record to it.
Navigate to the existing bibliographic record
Go to the search bar at the top of the home page and click Search catalog line. Make sure Search catalog is underlined in white as the search box can be used for different functions, depending on which option is selected.
Search for the bibliographic record you want to add the new item record to. Some options for this are to search for the title or the isbn or a barcode for an item record that already exists on the bibliographic record.
Click the arrow to the right hand side of the field and you will either be brought directly into the record you want to edit or to a list of titles that might match the search you completed.
If you are brought to a list of titles the screen will look something like this:
Click the title of the specific record you want to edit to be brought to the record details page.
Edit the record
Click the Edit button at the top of the record and a dropdown menu will open out. Click the Manage items option on the dropdown menu.
This will open a new page with details of the items already on the title record.
Fill out the Add item form for the copy you have in front of you and click Add item.
If you have multiple new copies to add to the bibliographic record, it is possible to add these in batch. For more information, please see our Help Centre.
| Version | Date | Details | Author |
| 1.0 | 08/06/21 | Document created | Holly Cooper |
| 1.1 | 09/06/21 | Adding details | Holly Cooper |
| 1.2 | 11/06/21 | Title change | Holly Cooper |
| 1.3 | 10/07/26 | Updating for newer version of Koha | Holly Cooper |
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