How to set up a collection code

How to set up a collection code

This document outlines how to add a new collection code to the Koha site. 

Step 1 - Navigate to the collection code table

Go to Koha administration > Basic parameters > Authorized values.



 

 This will take you to a new page with a table of authorised values on your site. Select Ccode from this table.


If this is not appearing on the first page of results use the Search box to find it.



Click the +Add button and you will be taken to a new page where you can fill out the details for the new collection code you want to add.

Step 2 - Complete form 

Authorised value

This is a unique code to represent the collection and the format should be similar to the codes already defined in the table. For example, if the collection code already defined take the format of FIC, for Fiction, then the other values should generally be three figures for the start of the word.

Description

This is the name of the value as it will appear for staff members. 

Description(OPAC)

This is the name of the value as it will appear on the OPAC. 

Library limitation

This allows the collection code to be restricted to one or more branches. If this is left on All libraries there will be no limitation on the code and will be available to be applied by all branches.

Choose an icon

This allows an image to be associated with the collection code and will appear on items where the collection has been applied.

 

Hit Save.

 

Version History

Version

Date

Detail

Author

1.0
02/02/22Create doc.
Holly Cooper

















Retention Policy

Permanent









    • Related Articles

    • Creating a new authorized value

      This document outlines the general steps for creating a new authorised value. Depending on the specific authorised value being created, there may be slight variations, but these are the fundamental steps all authorized values are structured with.  If ...

    • How to allow authorised values to be created during cataloging

      This document will outline how to set up the site so new authorised values can be added to item records during the cataloging process. Set the system preference Go to Koha administration > Global System Preferences and search for ...

    • Comparison between shelving locations and collection codes

          Shelving Location Collection Code Flag to indicate items are related to each other Flag to indicate items are related to each other   Indicates a physical space the item is in Can indicate either sharing a physical space or an abstract ...

    • How to add custom frequency entry for the Housebound module

      This document will outline how create a custom frequency for how often materials for housebound patrons should be sent out. Navigate to the authorised value Go to Koha administration > Basic parameters > Authorized values. This will open a new page ...

    • A tour of the Add Item form

      This document is intended to outline the different fields that can be set to appear on the Add item form. Before looking at the functions of the different fields, there are a few points to keep in mind: It should be noted that just because a field ...