Exporting Bibliographic Records
Exporting Bibliographic Records
The Export data feature allows you to export some or all of your bibliographic records with the option to export item details also.
Go to Tools, Export Data and you will be presented with all the options.
Choose to limit your export by any one or more of the following options
Limit to a bib number range
Limit to a specific item type
This limit will use the type you have defined in the SysPref item-level_itypes. If you have the item-level_itypes preference set to ‘specific item’ and you have no items attached to a bib record it will not be exported. To get all bib records of a specific type you will need your item-level_itypes preference set to ‘biblio record’.
Limit to a specific library or group of libraries
This is a filter: if you leave this set to the default (all libraries selected) or select one or more libraries, bib records with no items attached will not be exported. To get bib records with no items you will need to ‘clear all’ (i.e. de-select all libraries).
Limit to a call number range
Limit to an acquisition date range
If you want to select records based on details in the bibliographic record you can load a file of biblionumbers for the records you would like to export. Use a Saved Report to create a list of the biblionumbers and download the file. File type needs to be .csv or .txt
Back in the Export Data just select the file.
Next choose what to skip when exporting
By default items will be exported, if you would like to only export bibliographic data, check the ‘Don’t export items’ box
To limit your export only to items from the library you’re logged in as (if you leave the ‘Library’ field set to ‘All’) or to the library you selected above check the ‘Remove non-local items’ box
You can also choose what fields you don’t want to export. This can be handy if you’re sharing your data, you can remove all local fields before sending your data to another library
Finally choose the file type and file name
Choose to export your data in marc or marcxml format
Choose the name you want your file to save as
Click ‘Export bibliographic records’
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