How to change the tab a subfield will appear on using the framework
Koha frameworks shape MARC21 into workforms of information library staff can use to create records for their catalogue. The fields in these workforms can be edited in a variety of ways through the associated framework. This document will outline how to edit a field in a workform so it will appear in a certain tab on the workform.
If you require more assistance in edited frameworks, please contact Interleaf Technology with a Changes to Framework form filled out.
Please note that the Default framework should never be edited.
Step 1 - Navigate to the MARC framework to be edited
Go to Koha administration > Catalog > MARC bibliographic framework.
This will take you to a page with a table of the frameworks available on your site.
The framework with Default framework in the Description column and a blank field in the Code column is the Default framework. This Default framework should never be edited.
Step 2 - Edit the framework
Identify the framework from the table to be edited and click the Actions button to the right hand side of the line the framework is on. This will create a dropdown menu. Select MARC structure from this dropdown menu.
This will bring up a page with a table of the fields in the framework.
Across the top of the table there will be a search box, which can be used to limit the table to a specific field.
This example will use 245$a field, but the principles can be applied to whichever field you wish to edit. As the number being searched for is typed into the search box, the table of fields will narrow down to matching entries.
Once the table has been reduced to the specific field to be edited, click the Actions button to the right hand side of the line the tag is on.
This will create a dropdown menu. Select Edit subfields from this menu.
This will open a new page where the subfields that make up the tag appear. The subfields will be split into different tabs, based on their alphabetic and numeric representation.
Go to tab a, (or the tab of the subfield to be edited). This will show a form of information which controls the behaviour of the subfield.
Under Basic constraints there is a line called Managed in tab, with a box to the right hand side.
As a general rule, subfields will be managed in the tab related to their number e.g 200, is stored in the 2 tab, 300 , is stored in the 3 tab and so on.
However, it is possible to change which tab the subfields will appear in. Clicking the box to the right hand side of the Managed in tab box will create a dropdown menu of the different numbered tabs the field can appear in.
ignore: Selecting this option will remove the subfield from the workform.
It is important to note that if a field is marked as mandatory and then put in the ignore area, the workform will still require the subfield to be filled in, making it impossible to save the workform.
The items (10) option will cause the subfield to appear on the add item form.
Select the number tab from the dropdown menu the field should appear in and click Save changes.
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