Cataloguing
Overview of the search box on the homepage of the staff interface
The search box on the staff side of Koha can be used for different purposes, depending on the options selected to the right hand side. The options presented will vary, depending on what screen it appears on, but generally speaking, the search box ...
How to view the branches on your system
A Koha system is made up of one or more branches which represent the different libraries using the system. A branch can represent a physical location or a non - physical group of records, such as an electronic resources. Navigate to branches Go to ...
Item types information pack
This document contains all material we have created to learn more about item types: How to Create a New Item Type How to set a bibliographic level item type How to group item types using parent item types How to set circulation rules for parent item ...
The (frame) works! - What are my options for changing how cataloguing works on Koha?
Koha uses frameworks to create and display catalogue records. There are many ways to customise frameworks on your system which will result in changes to how cataloguing works and how the finished product displays. Click through the different tabs on ...
How to export the holdings table on a record as an Excel spreadsheet
This document will outline how the details of the items attached to a bibliographic record can be downloaded as an Excel spreadsheet. To find the table holding item records for a title use the search box at the top of the homepage. Make sure the ...
Koha by the numbers
Koha uses unique numbers to track important records on the system. Below is a table with documents outlining some of the different numbers that are used and where they can be found. Click through the different tabs to view details on the different ...
How to link to a bibliographic record on the OPAC through the staff side
It is possible to add a link to a bibliographic record which will bring staff members to the OPAC. Navigate to the OPACBaseURL Go to Koha administration > System Preferences and search for OPACBaseURL. This will bring up a system preference of the ...
What are barcodes and how can they be identified?
What are barcodes? Barcodes are unique numbers, manually applied to all items on a Koha system. Unlike item numbers, which are automatically generated by the system as items are created these are assigned by the library as item records are created. ...
How to set set a lost charge at the item type level
This document will outline how to set a default charge for Lost items at the item type level. This function is useful when there is a standard charge every item which is categorised into a specific item type. For more information on the fields on the ...
What are biblionumbers and how to find them
What is a biblionumber? Biblionumbers are unique numbers automatically applied by Koha to bibliographic records created on the system. These numbers are assigned as title records are created and cannot be edited from within the Koha application. The ...
How to select a framework when cataloguing
This document will outline how to select a specific framework when cataloguing. Since frameworks impact on the appearance and function of both bibliographic and item records it is important to actively select a framework when cataloguing a new record ...
How to set the default classification source
This document will outline how to define the default classification source that the system should use when filing callnumbers. This system preference will impact on which classification source is automatically defined in an item record. Navigate to ...
Question of the Quarter - How to deal with 500 errors
This document will outline how we resolved some interesting questions that have come up in the last few months: What does it mean when a table on Koha is showing a 500 error and how can it be addressed? Key takeaways: A 500 error on a table in Koha ...
How to duplicate a tag in a cataloguing record
Koha frameworks shape MARC21 into workforms of information library staff can use to create records for their catalogue. The fields in these workforms can be edited in a variety of ways through the associated framework. This document will outline how ...
Delete items which are checked out
How can I delete Book Rental items which are checked out? Sometimes the school will decide to replace books on the reading lists. If you allow current users to retain the books for personal use and just want to delete the bibliographic records and ...
Advanced Cataloguing Editor
Advanced Cataloguing Editor If you would like to catalog a record using a blank template in the advanced editor Enable the EnableAdvancedCatalogingEditor preference in System Administration When you go into Cataloging you will see an extra button, ...
Call Number Search
Call Number Search If you are setting the dewey number in your item records you can use the Item Search, you will find it if you click on the dropdown by Search at the top of the window, or use the Item Search button on the home screen. Scroll down ...
Koha Search Shortcuts
Koha Search Shortcuts Sometimes it can be useful to go directly to catalogue records if you know an unique identifier such as the record number, item number or the barcode. There is a special syntax in Koha that allows you to do that: Bibliographic ...
Comparison between shelving locations and collection codes
Shelving Location Collection Code Flag to indicate items are related to each other Flag to indicate items are related to each other Indicates a physical space the item is in Can indicate either sharing a physical space or an abstract ...
Can a bibliographic record be hidden if all item records on it are hidden?
This document will outline the options for suppressing bibliographic records if all item records attached to them have been hidden. For more general information on suppressing item records, please check our Help Centre. OpacHiddenItemsHidesRecord ...
How to allow authorised values to be created during cataloging
This document will outline how to set up the site so new authorised values can be added to item records during the cataloging process. Set the system preference Go to Koha administration > Global System Preferences and search for ...
How to set a bibliographic level item type
This document will outline how to set Koha to use bibliographic level item types rather than item level items types for circulation. It is possible to provide item level items types on individual item records while at the same time use an overall ...
How to check links to urls
How to check links to urls in bibliographic records Information needed to locate and access an electronic resource is catalogued in tag 856, (the URL in subfield $u or subfields $a and $d, when used). You will want to ensure that these links ...
How to enable Fast Cataloging
This document will outline how to enable the Fast Cataloguing functionality on Koha. To have the Fast Cataloguing appear as an option a specific framework must be set up for it which uses the code FA. Navigate to the MARC frameworks Go to Koha ...
How to fully remove a field when cataloging
Koha frameworks shape MARC21 into workforms of information library staff can use to create records for their catalogue. The fields in these workforms can be edited in a variety of ways through the associated framework. This document will outline how ...
How to use the batch edit tools through catalogue
There are a variety of ways to collect catalogue records for batch modification or deletion. These instructions will outline how to use the catalogue search function to locate and send records to the different modification tools. Search the catalogue ...
Adding a new item record to an already existing bibliographic record
It is possible to add a new item to an already existing bibliographic record. Unlike when adding a catalogue record from scratch, which involves creating both a bibliographic record for title information and then associated item records for the ...
Using your MARC Organization Code
Using your MARC Organization Code The MARC Organization Code is assigned to libraries by the Library of Congress and other national libraries. The codes are used in whatever context requires an institutional identifier, for example in MARC ...
Exporting Bibliographic Records
Exporting Bibliographic Records The Export data feature allows you to export some or all of your bibliographic records with the option to export item details also. Go to Tools, Export Data and you will be presented with all the options. Choose to ...
Errors Loading Bibliographic Records on EDS
Errors Loading Bibliographic Records on EDS If you find that some of your bibliographic records are not appearing on your EDS search, the chances are that they have been rejected during the loading process on EDS. There is a file of ‘bad records’ ...
Problems Exporting Bibliographic Records
Problems Exporting Bibliographic Records If you are exporting a batch of bibliographic records and notice that bibliographic records which have no items attached are not exported, you need to check all of the item related questions on the export ...
Restore Deleted Item Records Plugin
This document outlines how to install and use a plugin which allows deleted item records to be restored based on the date(s) that they were deleted. Step 1 - Download the Plugin Go ...
How to mark a subfield in a framework as repeatable
Koha frameworks shape MARC21 into workforms of information library staff can use to create records for the catalogue. The fields in these workforms can be edited in a variety of ways through the associated framework. This document will outline how to ...
How to check the framework a record was created with
Koha frameworks shape MARC21 into workforms of information library staff can use to create records for their catalogue. This document will outline how to identify which framework an existing catalogue record was created with. Use the Search the ...
Currently being updated - A tour of the Add Item form
This document is intended to outline the different fields that can be set to appear on the Add item form. Before looking at the functions of the different fields, there are a few points to keep in mind: It should be noted that just because a field ...
How to change the tab a subfield will appear on using the framework
Koha frameworks shape MARC21 into workforms of information library staff can use to create records for their catalogue. The fields in these workforms can be edited in a variety of ways through the associated framework. This document will outline how ...
How to set a default value for a field
Koha frameworks shape MARC21 into workforms of information library staff can use to create records for their catalogue. The fields in these workforms can be edited in a variety of ways through the associated framework. This document will outline how ...
How to flag a MARC field as important
Koha frameworks shape MARC21 into workforms of information library staff can use to create records for their catalogue. The fields in these workforms can be edited in a variety of ways through the associated framework. This document will outline how ...
Installing and using the Unused Authority Report plugin
Installing and using the Unused Authority Report plugin This tool enables library staff to check if there are any authorities on their site that are not in use on any catalogue records. Step 1: Download the plugin Go to ...
How to add book rental records to your catalogue
The process for adding Book Rental records to your catalogue differs from usual cataloguing in a few small but significant ways. The reasons for this include the high number of copies a Book Rental title may have in comparison to an item in general ...
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