Cataloguing
Delete items which are checked out
How can I delete Book Rental items which are checked out? Sometimes the school will decide to replace books on the reading lists. If you allow current users to retain the books for personal use and just want to delete the bibliographic records and ...
Advanced Cataloguing Editor
Advanced Cataloguing Editor If you would like to catalog a record using a blank template in the advanced editor Enable the EnableAdvancedCatalogingEditor preference in System Administration When you go into Cataloging you will see an extra button, ...
Call Number Search
Call Number Search If you are setting the dewey number in your item records you can use the Item Search, you will find it if you click on the dropdown by Search at the top of the window, or use the Item Search button on the home screen. Scroll down ...
Koha Search Shortcuts
Koha Search Shortcuts Sometimes it can be useful to go directly to catalogue records if you know an unique identifier such as the record number, item number or the barcode. There is a special syntax in Koha that allows you to do that: Bibliographic ...
Comparison between shelving locations and collection codes
Shelving Location Collection Code Flag to indicate items are related to each other Flag to indicate items are related to each other Indicates a physical space the item is in Can indicate either sharing a physical space or an abstract ...
How to select a framework when cataloguing
This document will outline how to select a specific framework when cataloguing. It is important to actively select a framework when cataloguing a new record from scratch to be sure of which MARC21 fields will be available during the cataloguing ...
Can a bibliographic record be hidden if all item records on it are hidden?
This document will outline the options for suppressing bibliographic records if all item records attached to them have been hidden. For more general information on suppressing item records, please check our Help Centre. OpacHiddenItemsHidesRecord ...
How to allow authorised values to be created during cataloging
This document will outline how to set up the site so new authorised values can be added to item records during the cataloging process. Set the system preference Go to Koha administration > Global System Preferences and search for ...
How to check links to urls
How to check links to urls in bibliographic records Information needed to locate and access an electronic resource is catalogued in tag 856, (the URL in subfield $u or subfields $a and $d, when used). You will want to ensure that these links ...
How to enable Fast Cataloging
This document will outline how to enable the Fast Cataloguing functionality on Koha. To have the Fast Cataloguing appear as an option a specific framework must be set up for it which uses the code FA. Navigate to the MARC frameworks Go to Koha ...
How to fully remove a field when cataloging
Koha frameworks shape MARC21 into workforms of information library staff can use to create records for their catalogue. The fields in these workforms can be edited in a variety of ways through the associated framework. This document will outline how ...
How to use the batch edit tools through catalogue
There are a variety of ways to collect catalogue records for batch modification or deletion. These instructions will outline how to use the catalogue search function to locate and send records to the different modification tools. Step 1 - Search the ...
Adding a new item record to an already existing bibliographic record
It is possible to add a new item to an already existing bibliographic record. Unlike when adding a catalogue record from scratch, which involves creating both a bibliographic record for title information and then associated item records for the ...
Using your MARC Organization Code
Using your MARC Organization Code The MARC Organization Code is assigned to libraries by the Library of Congress and other national libraries. The codes are used in whatever context requires an institutional identifier, for example in MARC ...
Exporting Bibliographic Records
Exporting Bibliographic Records The Export data feature allows you to export some or all of your bibliographic records with the option to export item details also. Go to Tools, Export Data and you will be presented with all the options. Choose to ...
Errors Loading Bibliographic Records on EDS
Errors Loading Bibliographic Records on EDS If you find that some of your bibliographic records are not appearing on your EDS search, the chances are that they have been rejected during the loading process on EDS. There is a file of ‘bad records’ ...
Problems Exporting Bibliographic Records
Problems Exporting Bibliographic Records If you are exporting a batch of bibliographic records and notice that bibliographic records which have no items attached are not exported, you need to check all of the item related questions on the export ...
Restore Deleted Item Records Plugin
This document outlines how to install and use a plugin which allows deleted item records to be restored based on the date(s) that they were deleted. Step 1 - Download the Plugin Go ...
How to mark a subfield in a framework as repeatable
Koha frameworks shape MARC21 into workforms of information library staff can use to create records for the catalogue. The fields in these workforms can be edited in a variety of ways through the associated framework. This document will outline how to ...
How to check the framework a record was created with
Koha frameworks shape MARC21 into workforms of information library staff can use to create records for their catalogue. This document will outline how to identify which framework an existing catalogue record was created with. Use the Search the ...
A tour of the Add Item form
This document is intended to outline the different fields that can be set to appear on the Add item form. Before looking at the functions of the different fields, there are a few points to keep in mind: It should be noted that just because a field ...
How to change the tab a subfield will appear on using the framework
Koha frameworks shape MARC21 into workforms of information library staff can use to create records for their catalogue. The fields in these workforms can be edited in a variety of ways through the associated framework. This document will outline how ...
How to set a default value for a field
Koha frameworks shape MARC21 into workforms of information library staff can use to create records for their catalogue. The fields in these workforms can be edited in a variety of ways through the associated framework. This document will outline how ...
How to flag a MARC field as important
Koha frameworks shape MARC21 into workforms of information library staff can use to create records for their catalogue. The fields in these workforms can be edited in a variety of ways through the associated framework. This document will outline how ...
Installing and using the Unused Authority Report plugin
Installing and using the Unused Authority Report plugin This tool enables library staff to check if there are any authorities on their site that are not in use on any catalogue records. Step 1: Download the plugin Go to ...
How to add book rental records to your catalogue
The process for adding Book Rental records to your catalogue differs from usual cataloguing in a few small but significant ways. The reasons for this include the high number of copies a Book Rental title may have in comparison to an item in general ...
How to use the batch modification tools with the reports module
There are a variety of ways to collect catalogue records for batch modification or deletion. These instructions will outline how to use the Reports module to locate and send records to the different modification tools. The options for sending records ...
Merging Authority Records
Merging Authority Records To merge bibliographic records together you will want to go to the Cataloging module and perform a search. If you see duplicates on that search results screen you can check the boxes next to the duplicates and click the ...
What to do when a record has been catalogued but is not appearing during a search
This document is intended to outline the different steps to take in the event that records which have been recently added cannot be found in the catalogue. Ensure the item was catalogued correctly It is possible that a bibliographic record was added ...
How to store record creator and editor information in MARC fields
It is possible to note information about the record creator and the last user to make an edit in the MARC record. Step 1 - Designate MARC fields to store the information The fields to store information related to the creator and editor of the record ...
How to transfer an item record from one bibliographic record to another
If an item is attached to the incorrect bibliographic record it is possible to move it from one to another without needing to delete the original item record created. Step 1- Identify the item record to be moved and the bibliographic record to which ...
How to clean the reservoir on Koha
The reservoir is a holding space for records that have been staged but not fully uploaded to the KOHA catalogue. From time to time a library may wish to empty this reservoir. How to determine if there are items in the reservoir on your site There ...
How to add multiple items to a bibliographic record
It is possible to add multiple item records to a bibliographic record at once, rather than one at a time, provided the barcodes being added to the items are incremental, or increase by one digit each barcode. So if a barcode ends in 123, the next ...
Force Delete Plugin
Force Delete Plugin It is very important to note that records deleted using this plugin cannot be retrieved. Unlike records deleted in batch or one at a time at the item or bibliographic screen which may be retrievable from the deleted_biblio table ...
What are item numbers and how can they be identified?
What are item numbers? Item numbers are unique internal database numbers applied to all items on a KOHA system. Unlike barcodes, which are assigned by the library, these are automatically generated by the system as items are created. These numbers do ...
How to map multiple MARC fields to the same KOHA field
Please note that this feature will potentially make changes to every catalogue record on your system. If you have any questions about this feature, or the implications of using it, please contact Interleaf before doing anything. Step 1 - Identify ...
Koha Search Indexes - What is indexed where
Koha Search Indexes - Overview The vast majority of MARC tags are indexed in Koha There are three tables in this document. The first table is a list of all the MARC21 fields that are indexed in Koha and the associated index(es) they ...
Using the 776 tag to link bibliographic records
Using the 77x tag to link bibliographic records Koha allows you to link bibliographic records together using a combination of the 001 and 77x tags. A number of different tags can be used to describe the relationship between the linked ...
Ebrary MARC Records
Ebrary MARC Records Ebrary records are regularly updated, with the library receiving files of MARC records to add to the collection and files of existing records to be deleted from the collection. Files of ebook records will not include item ...
Barcode Search
Barcode Search If you Search the Catalogue for a single barcode the system brings you to the biblio record and then lists all items, not just the one you want. It is much more efficient to use Item Search, then search by barcode. This brings you ...
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