Cataloguing
How to use the batch modification tools with the reports module
There are a variety of ways to collect records for batch modification or deletion. These instructions will outline how to use the Reports module to locate and send records to the different modification tools. The options for sending records to be ...
Merging Authority Records
Merging Authority Records To merge bibliographic records together you will want to go to the Cataloging module and perform a search. If you see duplicates on that search results screen you can check the boxes next to the duplicates and click the ...
What to do when a record has been catalogued but is not appearing during a search
This document is intended to outline the different steps to take in the event that records which have been recently added cannot be found in the catalogue. Ensure the item was catalogued correctly It is possible that a bibliographic record was added ...
How to store record creator and editor information in MARC fields
It is possible to note information about the record creator and the last user to make an edit in the MARC record. Step 1 - Designate MARC fields to store the information The fields to store information related to the creator and editor of the record ...
How to transfer an item record from one bibliographic record to another
If an item is attached to the incorrect bibliographic record it is possible to move it from one to another without needing to delete the original item record created. Step 1- Identify the item record to be moved and the bibliographic record to which ...
How to clean the reservoir on Koha
The reservoir is a holding space for records that have been staged but not fully uploaded to the KOHA catalogue. From time to time a library may wish to empty this reservoir. How to determine if there are items in the reservoir on your site There ...
How to add multiple items to a bibliographic record
It is possible to add multiple item records to a bibliographic record at once rather than one at a time provided the barcodes being added to the items are incremental, or increase by one digit each barcode. So if a barcode ends in 123, the next ...
Force Delete Plugin
Force Delete Plugin It is very important to note that records deleted using this plugin cannot be retrieved. Unlike records deleted in batch or one at a time at the item or bibliographic screen which may be retrievable from the deleted_biblio table ...
What are item numbers and how can they be identified?
What are item numbers? Item numbers are unique internal database numbers applied to all items on a Koha system. Unlike barcodes, which are assigned by the library, these are automatically generated by the system as items are created. These numbers do ...
How to map multiple MARC fields to the same KOHA field
Please note that this feature will potentially make changes to every catalogue record on your system. If you have any questions about this feature, or the implications of using it, please contact Interleaf before doing anything. Step 1 - Identify ...
Koha Search Indexes - What is indexed where
Koha Search Indexes - Overview The vast majority of MARC tags are indexed in Koha There are three tables in this document. The first table is a list of all the MARC21 fields that are indexed in Koha and the associated index(es) they ...
Using the 776 tag to link bibliographic records
Using the 77x tag to link bibliographic records Koha allows you to link bibliographic records together using a combination of the 001 and 77x tags. A number of different tags can be used to describe the relationship between the linked ...
Ebrary MARC Records
Ebrary MARC Records Ebrary records are regularly updated, with the library receiving files of MARC records to add to the collection and files of existing records to be deleted from the collection. Files of ebook records will not include item ...
Barcode Search
If you search the catalogue for a single barcode the system brings you to the bibliographic record and then lists all items, not just the one you want. It is much more efficient to use Item Search, then search by barcode. Go to the Search option at ...
Merging Bibliographic Records - Published
Merging Records To merge bibliographic records together you will want to go to the Cataloging module and perform a search. If you see duplicates on that search results screen you can check the boxes next to the duplicates and click the ‘Merge ...
Suppress Bibliographic Record
Suppressing a Bibliographic Record “Record suppression” is the process whereby the library can make bibliographic and/or item records invisible in the OPAC. Records can be suppressed at either the bibliographic record level, or at the item record ...
Attaching a file to a Bib record
Attaching a file to a Bibliographic record in Koha This facility is only to be used if there are a limited number of small files to be stored. If the number of files is small and the file sizes are also small so that the total disk usage ...
How to add a new shelving location
This document outlines how to add a new shelving location to the Koha site. Step 1 - Navigate to the shelving location table Go to Koha administration > Basic parameters > Authorized values. This will take you to a new page with a table of authorised ...